Important Information

SAS Main Office doors will be open this fall Mon-Fri 8:30 am - 4:30 pm. Not on campus? Drop in to the Virtual Front Desk Mon-Fri from 1  - 3 pm to speak to an SAS staff member. Appointments and meetings will continue to be virtual until further notice. You can also email sas@ucf.edu and will receive a response within one business day. For additional information on access and accommodations during this COVID-19 semester, visit Student Fall 2020 Learning and Accommodation Guidance or Faculty Fall 2020 Teaching and Access Guidance.

Course Policy Accommodation


What is it?

The Course Policy Accommodation (CPA) is appropriate when a student has a chronic physical or mental condition/disability with brief, periodic flare-ups that legitimately impact course attendance/assignments on occasion.

If a student believes he/she/they will, due to a disability, miss class on occasion, miss a test specifically because of a periodic flare-up, or miss an assignment deadline specifically because of a periodic flare-up, then the student should explore options with an Accessibility Consultant in SAS. Through the information provided, the Accessibility Consultant and the SAS team will determine whether the Course Policy Accommodation is reasonable. Course requirements vary widely due to course structure and additional flexibility cannot always be guaranteed.

Please note that this accommodation is specifically designed to build in a slight amount of flexibility around attendance, test dates and course deadlines in order to specifically address the impact of a brief, periodic health or medical experience that interferes with these course activities. The CPA is not designed to support a substantial number of missed classes or lengthy assignment extensions or lengthy delays in taking an exam  for reasons beyond brief, periodic flare-ups.

How to Initiate the Process for the Course Policy Accommodation

For students who have already completed the Welcome Meeting and have been approved for the Course Policy Accommodation, first request your Course Accessibility Letters. Then, select one of two options for each course:

Option 1: STUDENT WORKS DIRECTLY WITH PROFESSOR – Speak with your professor to make arrangements. Students and faculty are encouraged to finalize a specific plan in writing by using the CPA Option 1 Form or by outlining a plan by email. Details on course attendance adjustments and make-up exam or assignment options, if any, need to be clearly stated in writing.

OR

Option 2: STUDENT SUBMITS REQUEST TO SAS – Students have the option to request that SAS contact their instructors by submitting the CPA Option 2 Form. An Accessibility Consultant will follow up with you and begin creating plans for your courses.

It is very important that you initiate the process at the beginning of the semester. Do not wait until after something is already missed. Until a plan is created, no accommodation is in place and the accommodation will not be retroactive to cover missed coursework. If you would like to select option 2, be sure to submit the CPA Option 2 form no later than two weeks prior to the withdrawal deadline for the respective semester (1 week prior to the deadline to withdraw for Summer A & B term courses). Withdrawal deadlines can be found on the UCF Academic Calendar.

Expected Communication: Once a plan is created through option 1 or 2, the student must notify the instructor prior to, or within 24 hours after, the missed class or task (assignment, quiz, etc.).

If you experience a course or professor-related accommodation situation that concerns you, contact SAS as soon as you feel reasonable access is not happening; SAS cannot promise an outcome to your personal satisfaction but does promise to consider all relevant variables to determine reasonable access and accommodations.

This accommodation is not designed to comprehensively address and fully support a student who misses or is unable to participate in more than one week’s worth of classes in succession. In these situations, students and professors will often need to discuss if it is possible to adequately address missed work and to maintain course pace. If a CPA plan was previously established through either option 1 or 2, it may need to be revisited and a new plan may need to be established. In some cases, reasonable adjustments may not be possible and the student’s final grade may be impacted should the student choose to stay in the course.

Please review the additional guidelines in the document below for further guidance on using the Course Policy Accommodation:

Expectations for Using the Course Policy Accommodation Effectively