Attendance, Exam and Assignment Adjustment (AEAA)
What is it?
Attendance, Exam and Assignment Adjustment (AEAA) is appropriate when a student has a chronic physical or mental condition/disability with brief, periodic flare-ups that legitimately impact course attendance/assignments on occasion.
If a student believes he/she/they will, due to a disability, miss class on occasion, miss a test specifically because of a periodic flare-up, or miss an assignment deadline specifically because of a periodic flare-up, then the student should explore options with an Accessibility Consultant in SAS. Through the information provided, the Accessibility Consultant and the SAS team will determine whether AEAA is reasonable as a disability-related accommodation.
If AEAA is determined to be a disability-related accommodation, additional conversations with professors (initiated by the student or SAS) will be necessary to determine how to apply this accommodation to a specific course. Course learning objectives and experiences vary widely. Facilitation of the AEAA will vary by course and will not always be possible if the accommodation were to compromise the learning objectives fundamentally.
Please note that this accommodation is specifically designed to build in a slight amount of flexibility around attendance, test dates and course deadlines in order to specifically address the impact of a brief, periodic health or medical experience that interferes with these course activities. The intent is to provide a small amount of course flexibility to address the brief medical/health impact.
AEAA is not designed to support a substantial number of missed classes or lengthy assignment extensions or lengthy delays in taking an exam for reasons beyond brief, periodic flare-ups. Additional accommodations and options may need to be considered on a case-by-case basis in these extenuating, lengthy situations.
How to Initiate the Process for AEAA
For students who have already completed the Welcome Meeting and have been approved for AEAA, first request your Course Accessibility Letters. Then, select one of two options for each course:
Option 1: STUDENT WORKS DIRECTLY WITH PROFESSOR – Speak with your professor to make arrangements. Students and faculty are encouraged to finalize a specific plan in writing by using the AEAA Option 1 Form or by outlining a plan by email. Details on course attendance adjustments and make-up exam or assignment options, if any, need to be clearly stated in writing.
Option 2: STUDENT SUBMITS REQUEST TO SAS – Students have the option to request that SAS contact their instructors by submitting the AEAA Option 2 Form. An Accessibility Consultant will follow up with you and begin creating plans for your courses.
It is very important that you initiate the process at the beginning of the semester. Do not wait until after something is already missed. Until a plan is created, no accommodation is in place and the accommodation will not be retroactive to cover missed coursework. If you would like to select option 2, be sure to submit the AEAA form no later than two weeks prior to the withdrawal deadline for the respective semester (1 week prior to the deadline to withdraw for Summer A & B term courses). Withdrawal deadlines can be found on the UCF Academic Calendar.
Expected Communication: Once a plan is created through option 1 or 2, the student must notify the instructor prior to, or within 24 hours after, the missed class or task (assignment, quiz, etc.).
If you experience a course or professor-related accommodation situation that concerns you, contact SAS as soon as you feel reasonable access is not happening; SAS cannot promise an outcome to your personal satisfaction but does promise to consider all relevant variables to determine reasonable access and accommodations.
This accommodation is not designed from the outset to comprehensively address and fully support a student who misses or is unable to participate in more than one week’s worth of classes in succession, who missed a significant number of classes during the semester, or who miss numerous deadlines and course activities for medical or other reasons. In these situations, students and professors will often need to discuss if it is possible to adequately address missed work and to maintain course pace. SAS can be involved in these discussions as necessary per student or professor request. If an AEAA plan was previously established through either option 1 or 2, it may need to be revisited and a new plan, labeled as an AEAA or otherwise, may need to be established. In some cases, reasonable adjustments may not be possible, and the student’s final grade may be impacted should the student choose to stay in the course.
Please review the additional guidelines in the document below for further guidance on using AEAA: