Attendance, Exam and Assignment Adjustment (AEAA)
What is it?
Attendance, Exam and Assignment Adjustment (AEAA) is appropriate when a student has a chronic physical or mental condition/disability with brief, periodic flare-ups that legitimately impact course attendance/assignments on occasion.
If a student believes he/she/they will, due to a disability, miss class on occasion, miss a test specifically because of a periodic flare-up, or miss an assignment deadline specifically because of a periodic flare-up, then the student should explore reasonable accommodation options with an Accessibility Consultant in SAS.
If AEAA is determined to be a disability-related accommodation, additional conversations with professors (initiated by the student or SAS) will be necessary to determine how to apply this accommodation to a specific course. Facilitation of the AEAA will vary by course and will not always be possible if the accommodation were to compromise the learning objectives fundamentally.
Please note that this accommodation is specifically designed to build in a slight amount of flexibility around attendance, test dates and course deadlines to specifically address the impact of a brief, periodic health or medical experience that interferes with these course activities. The AEAA often does not apply to routine medical appointments related to a health or medical condition because students generally have the opportunity to select an academic schedule or adjust an appointment schedule to eliminate conflicts.
How to Initiate the Process for AEAA
For students who have already completed the Welcome Meeting and have been approved for AEAA, first request your Course Accessibility Letters. Then, select one of two options for each course:
AEAA Student Initiated: With this option, the student contacts the course professor to discuss an AEAA course plan. Students and faculty are encouraged to finalize a specific plan in writing by using the AEAA – Student Initiated Plan or by outlining a plan by email. Details on course attendance adjustments and make-up exam or assignment options, if any, need to be clearly stated in writing. The plan must be created BEFORE any absences or missed work occurs. The AEAA only applies to absences or missed work directly associated with the medical reason for which the AEAA was approved.
OR
AEAA Coordinated by SAS: With this option, the student requests that SAS create an AEAA course plan with the professor. Start this option by completing the AEAA Course Request Form. An Accessibility Consultant will follow up with you and begin creating plans for your courses. Allow up to 7 business days for SAS to complete these plans.
It is very important that you initiate the process at the beginning of the semester. Do not wait until after something is already missed or until you have a flare up to make a plan. Until a plan is created and agreed upon, no accommodation is in place and the accommodation will not be retroactive to cover missed coursework. Be sure to start this process no later than two weeks prior to the withdrawal deadline for the respective semester (1 week prior to the deadline to withdraw for 6-week courses, including Summer A & B and Fall/Spring F & G term courses). SAS will not create plans after these deadlines. Withdrawal deadlines can be found on the UCF Academic Calendar.
If you experience a course or professor-related accommodation situation that concerns you, contact SAS as soon as you feel reasonable access is not happening; SAS cannot promise an outcome to your personal satisfaction but does promise to consider all relevant variables to determine reasonable access and accommodations.
This accommodation is not designed from the outset to comprehensively address and fully support a student who misses or is unable to participate in more than one week’s worth of classes in succession, who missed a significant number of classes during the semester, or who misses numerous deadlines and course activities for medical or other reasons. In these situations, students and professors will often need to discuss if it is possible to adequately address missed work and to maintain course pace. SAS can be involved in these discussions as necessary per student or professor request. If an AEAA plan was previously established, it may need to be revisited and a new plan, labeled as an AEAA or otherwise, may need to be established. In some cases, reasonable adjustments may not be possible, and the student’s final grade may be impacted should the student choose to stay in the course. The student may also need to consider a course withdrawal.
Please review the additional guidelines in the document below for further guidance on using AEAA: