Attendance, Exam and Assignment Adjustment (AEAA)
What is it?
Attendance, Exam and Assignment Adjustment (AEAA) is appropriate when a student has a chronic physical or mental condition/disability with brief, periodic flare-ups that legitimately impact course attendance/assignments on occasion.
The AEAA accommodation is specifically designed to build in a slight amount of flexibility around attendance, test dates and course deadlines to specifically address the impact of a brief, periodic health or medical experience that interferes with these course activities.
If a student anticipates missing class, a test, or a deadline due to a periodic flare-up associated with a chronic medical condition, the student should connect with SAS to explore reasonable accommodation options.
If approved, AEAA will involve coordination with instructors to determine how it applies to each course. Flexibility will vary depending on course objectives and structure.
The AEAA often does not apply to routine medical appointments related to a health or medical condition because students generally have the opportunity to select an academic schedule or adjust an appointment schedule to eliminate conflicts.
How to Initiate the Process for AEAA
Students approved for AEAA through the reasonable accommodation process can choose one of two coordination options for each course:
Student & Faculty Coordinated
- First, request your Course Accessibility Letters.
- Contact your professor to create a written AEAA plan (Use the AEAA – Student Initiated Plan or finalize a plan via email)
- The plan must be finalized before any absences or missed work.
- AEAA only applies to disability-related flare-ups, not routine appointments or absences for non-AEAA approved reasons.
SAS & Faculty Coordinated
- Start this option by completing the AEAA Course Request Form
- SAS will work with your professor to create the plan.
- The finalized plan will be available in Flex Plan within Knights Access within 7–10 days.
- You’ll receive an email when it’s ready.
Important:
- Start the process early in the semester. Do not wait until after something is already missed or until you have a flare up to make a plan. AEAA is not retroactive.
- Deadline for AEAA – SAS and Faculty Coordinated is the respective semester’s withdrawal deadline ( found on the UCF Academic Calendar). After this deadline, you can still do the AEAA – Student and Faculty Coordinated plan.
- If you experience a course or professor-related accommodation situation that concerns you, contact SAS as soon as you feel reasonable access is not happening; SAS cannot promise an outcome to your personal satisfaction but does promise to consider all relevant variables to determine reasonable access and accommodations.
AEAA Limitations:
- AEAA is not intended to support extended absences (more than one week), frequent missed classes, or numerous missed deadlines. In such cases, students and instructors should discuss whether course requirements can still be met. SAS can assist if needed.
- If an AEAA plan exists, it may need to be revised, or replaced, based on the situation. In some cases, reasonable adjustments may not be possible, and the student’s final grade may be impacted should the student choose to stay in the course. The student may also need to consider a course withdrawal.
Please review the additional guidelines in the document below for further guidance on using AEAA: